What is Hubdoc and why should I be using it with my Xero Accounting system?

what is hubdoc

Receipt Bank, on the other hand, can recognize and pick out missing bills, receipts, and invoices. This makes it easier to process claiming and reconciling expenses compared to Hubdoc in this area. Receipt Bank has a Smart Split feature that separates transaction labels before exporting them to your accounting system. Its line-item feature breaks data from a single document into different entries instead of manually encoding each item. As a small business, you likely don’t have fully-staffed accounting and bookkeeping departments. But you still need to balance your books, pay your taxes and do financial planning.

The automated payment reminders option in QuickBooks Desktop can help you accomplish this. Outsourcing your bookkeeping is more affordable than you would think. We save you money the moment you hire us by cutting out the expensive cost of hiring an in-house CFO. If you are interested in Hubdoc, you can contact them at and sign up for a 14 day free trial. If you care about data privacy, speed and accuracy of your data extraction then see the Veryfi experience below.

Audit Prodigy

It executes data entry tasks and organizes all your data in one central place while conveniently integrating all your data with your accounting software. Using the mobile app, take a picture of a receipt, bill or invoice. Hubdoc uses optical character recognition (OCR) to scan your documents and extract important information before storing them. At that point, your information is ready to be published and you can throw away the paper copies.

  • For web-based QuickBooks users, the app works seamlessly to extract and synchronize your data with QuickBooks Online.
  • Add your financial institutions and various vendors to Hubdoc and all the bills and statements will be fetched when issued.
  • And if you have already scanned receipts, invoices and bills, you can upload them to your account and Hubdoc will extract all the important information.
  • Additionally, you can select the necessary codes in QuickBooks to add HSN/SAC codes to your products and services.
  • Hubdoc started as a data capture company and was later integrated into the ultimate tool for bookkeeping after Xero acquired it.

Receipt Bank supports both large enterprises and small business growth and offers user permissions that Hubdoc cannot provide. It controls available information and grants access depending on who can edit, add, and remove vendors and receipts. Hubdoc and Receipt Bank photos are stored in your account and backed up in the cloud applications if you ever lose copies of your records. Both cannot access and control your organization’s bank and financial documents. You can delegate access to Hubdoc and Receipt Bank so you can focus on more important things. Your bookkeeper, accountant, or anyone with granted access can scan and upload documents in both software.

Hubdoc 101: The Basics from Your Hubdoc Reviews Experts

One problem that may arise with having several people access a certain database is not knowing what was changed and who made the change. Considering that Hubdoc is specifically designed to cater to businesses and for accounting purposes, it would be good to have an audit log which the primary user can access. With this, it would be easier to check what specific receipt or bill was deleted. At least then, if there is a backup copy of the missing document, it can be re-uploaded. It integrates seamlessly with both QuickBooks Online (QBO) and Xero.

  • As signing papers is a regular part of any document flow, PandaDoc provides easy ways through which you can find, review, and approve documents.
  • Two of the most popular options to electronically capture data in the market today are Hubdoc and Receipt Bank.
  • With Receipt Bank, users commend the ease of scanning and uploading receipts and invoices.
  • Even if it is synchronizes with the vendor’s account to extract each invoice or bill.
  • But if you are not making full use of the available technology that is Hubdoc then it is nearly impossible to keep all the information for a very long time.
  • Transactions are automatically created and posted with the original source document attached.

We offer our toolkit of financial intelligence that will be your greatest asset for business growth. When it comes to a system for managing our documents, ideally, it should be secure and organized. We should be able to look for a document when needed, easily find the one we want, and not spend so much time organizing our papers. You can easily modify the folder names and you can tag documents for additional layers of sorting. It only requires users to connect to the internet and takes seconds to scan, convert, and export processed information.


Hubdoc started as a data capture company and was later integrated into the ultimate tool for bookkeeping after Xero acquired it. Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface law firm bookkeeping and a lot more. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file. In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

what is hubdoc

To review your file data on the preview screen, just click on “next,” which shows your file data. We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

Hubdoc Customers by Industry

It also has an auto-fetch feature that allows you to access vendor statements directly. Hubdoc and Receipt Bank are both cloud-based applications that analyze data from images you have taken without the need for any manual data entry. In addition, Receipt Bank also sorts and files information captured to your account and lets you publish it in a uniform format in the current accounting software you use.

what is hubdoc

QuickBooks is one of the greatest accounting programs which help you in handling all of your company’s accounting needs. It gets updated every year with different types of fresh features and methods which helps you in improving the clarity and accuracy of the information. You can rest assured that we will work closely with you to create actionable business plans and accurate financial reporting.

Getting Smarter when using XERO

Utilize import, export, and delete services of Dancing Numbers software. You can start moving your documents to Hubdoc almost instantly and you will surely figure out how to use it in no time. Thus, getting set up and getting rid of your paper documents may take less time than expected. You can even test it for 14 days to determine if it’s really what you need. You can use all the features offered without providing your credit card information. One of the cloud solutions we use for ourselves and recommend to our clients is Hubdoc.

  • AuditFile is all about user convenience and keeping track of all your financial audit activities.
  • App would crash and then make me log back in and ask for an Authenticator.
  • To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system.
  • Hubdoc allows you to sync the data from your documents to your accounting software.
  • And for those looking for greater efficiency in teamwork, the app offers some project management features as well.

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